Party Planning Checklist

Let’s face it. None of us have had much of a busy social calendar recently. With things starting to open up again and restrictions beginning to be lifted let’s get back to planning parties!  

Our experts at Events Made Fabulous have compiled this guide to help make party planning a straight forward and smooth process.

6 – 9 months before

  • Set a budget
  • Set the date
  • Make your guest list
  • Find and book a venue
  • Hire a photographer/Videographer
  • Consider choosing a theme, concept and colour scheme
  • Book entertainers, DJ/Musicians
  • Arrange Venue dressers and Balloon decorators etc
  • Hire a caterer
  • Book hair and makeup
  • Hire any party rentals

3 – 4 months before

  • Order invitations
  • Order cake/Desserts
  • Research food and drink ideas

2 -3 months before

  • Send your invitations
  • Buy decorations
  • Buy party outfits

 1 month before 

  • Finalise your food choices
  • Finalise guest list
  • Plan music selections
  • Confirm event layout and decorations
  • Ask friends/family to help with set up

1 Week before

  • Confirm the time and set up details with the suppliers

1 day before-event day

  • Decorate and set up
  • Collect cake
  • Suppliers arrive and set up
  • Enjoy the party and make fabulous memories!

Do check out our list of recommended suppliers here.